FAQ

Our insurance does not cover renters, and so it is necessary for anyone renting the space to procure their own event insurance. with a minimum of $2 million in liability (generally costs about $20-$150 depending on the type of event and provider). To do so, please go to www.eventpolicy.ca or www.duuo.ca and search up "friendsquarters",

Once you have this, please send a copy of the proof of insurance to admin@friendsquarters.com.

Please make sure that the policy above lists the following three entities as “additionally insured”:

• Friends Quarters Enterprises Inc, #200-116 West Hastings Street, Vancouver, BC V6B 1G8
• 116 West HastingsHoldings Ltd., #104-375 Water St, Vancouver, BC V6B 5C6
• Carrera Management, #104-375 Water St, Vancouver, BC V6B 5C6

(*Note that eventpolicy.ca an Duuo automatically fills these in for you when you search up “friendsquarters”)

Please note that this is essential and that the event cannot take place unless this step is completed and we have proof of insurance sent to us.

Smoking and Vaping is not allowed within the venue. The only place that you can smoke, is outside the front door.

We have some speakers that you can connect to via aux cable or bluetooth. If you are an audiophile or extremely picky about sound, please come by and check out the sound system to make sure it adequately meets your needs.

We also have to mention that due to the Vancouver noise control bylaws and local residents, the noise has to be kept at 80 decibels max and can't exceed that at any time. Which is why we can accept live music like acoustic sounds, but no electronic music.

We have basic party lights which you can use at no extra cost.

We also have The QuarterDome Experience: projection mapping using laser projectors, which we offer at an additional cost of $222.

If you would like to have a look first, we're more than happy to show you in person.
Just let us know and we can arrange a date and time (Mon-Fri, 1:30pm-5pm)
Or just watch a short clip of it here.

You are welcome to move things around to your liking upon arrival. The bartender/host may be able to help move things like tables and chairs around, but if you are wanting bigger pieces of furniture moved, it would be best if you brought some strong folks with you, or made prior arrangements with us as the bar staff may not be able to move heavy items, depending on who is working.

Please also note, that the time you need for both setup and teardown has to be included in your booked time frame!

Venue rates
Day Rates - 7am-6pm

Weekday (Sun-Thu)    
- $2222/week (up to 5 days, 8 hours a day - until 6pm)

- $555/day (up to 8 hours, ending by 6pm - every additional hour is $99)

- $111/hour (minimum 2 hours - 4 hours on events with alcohol!)

Weekend (Fri/Sat)  
- $555/Day (up to 8 hours, ending by 6pm)

- $111/ hour (minimum 3 hours)

Night Rates - 6pm-11:30pm

Weekday (Sun-Thu)
$111/hour (minimum 4 hours)

Weekend (Fri/Sat)                                 ​
$155/hour (minimum 4 hours)

Bar setup/Bartender**

Open bar
- 1st bartender: $55/h*** (required for the full duration of the event if alcohol will be on premises!)

- 2nd bartender $44/h*** (required for >30 people)

Traditional Cash/Credit bar

- 1st bartender: $44/h (required for the full duration of the event if alcohol will be on premises!)

- 2nd bartender $33/h (required for >30 people!)
- The bartender fee can be refunded, once bar revenue exceeds twice the amount of the bartender fee.

Corking Fee (only for cash bar!)
​If you want to bring 1-2 extra bottles of your own, we charge an extra of
​- $10 per wine bottle

- $25 per hard alcohol/round of shots

*GST will be added to all services
**Please note, that all alcohol has to be served by one of our bartenders.
***Including $11/h gratuity

Absolutely! 

We can generally find someone to meet you Tuesday to Thursday between 1:30 - 5:30pm to show you the space.
It's best if you can give us at least 24 hours notice so that we can make sure that there is someone available to give you a tour.

Just let us know of your prefered date and time within the above mentioned time frame and we're happy to schedule you for a tour. 

Of course this depends on the kind of your event.
But overall our space technically has a capacity of 60 people. 
However, if you're using tables and chairs for your event or your event includes yoga mats, then it might be around 30-45.

Generally our minimum booking time is 2-4 hours, depending on the type and time of your event:

Off-peak hours
Daytime (7am-6pm) on weekdays: 2 hours 
Daytime (7am-6pm) on weekends: 3 hours 

Peak hours
Nightime (6-11:30pm) on weekdays/weekends: 4 hours

With that being said, depending on your event and the date, we often can be flexible with our minimum booking times. Just reach out to us and we'll be happy to see what we can do.

Please keep in mind though, that the booking duration includes setting up and cleaning up afterward. If you think you'll need extra time for these tasks, please factor that into your booking.

Please put everything back the way you found it. When cleaning up at the end of the night, please leave garbage bags near the kitchen.
We will then do a deep clean, mopping, etc. afterwards, but there should not be things left behind like empty bottles, cans, food, decorations or personal items.

Your event’s set up and take down (any preparations for the party and clean up of personal items at the end) has to take place within the booked time frame.

If we're not fully booked and there is no event happening right before/after your event, then we can book you in for an additional hour, to give you more time. 
Please note that this will come at additional cost as per our hourly rates.

We have some tables and chairs and can easily seat 40 - 50 people. 
For tables we have enough for 30-40 people. 

There is no charge for this service.

Yes, you're more than welcome to decorate the space. But please be aware that we have a no confetti-policy!

Please also note, that before you leave, everything must be returned to the same condition it was in when you got it. We will do a deep clean mopping, etc. but there shouldn't be things left behind, including decorations. Your event’s set up and take down (any preparations for the party and clean up of personal items at the end) has to take place within the booked time frame.

Absolutely! We're more than happy to have children attend your events at our venue!