Event Proposal Form

Thank you for your interest in booking with FriendsQuarters! This form is for us to gather a bit of info about you and your event so that we can create a custom quote for you.

Name *

Please provide your full name, otherwise we can't send out a quote for the estimate cost of your event. 

Conor Crozier

Email Address *

conor.crozier@hotmail.com

Phone number *

What type of event will you be hosting? *

Are you organizing a yoga class, wedding reception, workshop, dance party, birthday party, networking event, comedy show etc

Desired date for your event *

Is there a secondary date that would work for you if your first pick is unavailable?

Start time - including setup *

Due to noise restrictions, all events have to end at 11pm! 
You then have until 11:30pm to tear down and clean up everything. 

Please keep in mind that setup and teardown time has to be included in the booked time frame!

TBC but as early as 5am

End time - including cleanup *

Due to noise restrictions, all events have to end at 11pm! 
You then have until 11:30pm to tear down and clean up everything. 

Please keep in mind that setup and teardown time has to be included in the booked time frame!

I meant 5pm on the start time! End time - as late as you will allow

How many guests will you be expecting? *

Does your event have a theme?

Suprise bday party - no theme yet

Will your event include alcohol consumption? *

Will you be having an open bar or cash bar? *

At FriendsQuarters (and all BC businesses by law), all alcohol must be served by certified servers / bartenders, and at FQ it is our policy that it is done by one of our staff members. Our friendly bartenders are an integral part of our team, serving as a point of contact for you, your guests, and our team. 

When it comes to hosting events with alcohol, we offer two options:

Traditional Cash Bar Setup: 
Let us handle everything! Our team will set up a classic bar arrangement, providing the necessary alcohol, mixes, and garnishes at a fair price for you and your guests. Payment options include both cash and card transactions.
Events at FQ with a cash bar are required to pay a Cash bar deposit, which is the usual charge for the bartenders without gratuity.
(1. Bartender = $44/h | 2. Bartender = $33/h | Membership price =$25/h per bartender ). 

The cash bar deposit will be refunded once the bar revenue exceeds twice the amount of your bartender fee. 
Example: Your bartender fee for your event is $462, sp you would get a refund once the bar revenue exceeds $924.

Open Bar (with BYOB): 
With this option, you pay for the alcohol, mixes, and garnishes, and bring it on the day of your event and provide the bartender(s) to serve your chosen beverages. The fee for the first bartender is $55/h*, and it's $44/h* for the second. 
If you choose an open bar, you will have to obtain a liquor licence. You can get your liquor licence on the BC Govt. website here.

We suggest a 2nd bartender for events with more than 30 guests and require it for events with an open bar and more than 40. We also require that at least one bartender be booked for the duration of your event.


If you have any questions, please go to our FAQ page. 

*Price includes $11/h gratuity (applicable to open bar, not to cash bar!)

What is your budget for this event?

Is your event a fundraiser? If yes, what means are you using to raise funds?

No

Is your organization a registered charity?

How did you hear about FriendsQuarters?

I DJd a wedding party there this past September

Is this a private event, or are you open to other FriendsQuarters members attending? *

Do you have insurance?

Anyone renting the space must procure their own event insurance before the event starts with a minimum of $2 million in liability. 

This can be done easily by going to www.eventpolicy.ca or www.duuo.ca (generally costs about $20-$150 depending on the type of event and provider). Once you have this, please send a copy of the proof of insurance to admin@friendsquarters.com.

The policy above must list the following four entities as “additionally insured” on the policy: 
Friends Quarters Enterprises Inc, 110-328 West Hastings Street, V6B 1K6
Pacific Reach, PR 328 Hastings Holdings Ltd., #1818-701 West Georgia Street, PO Box 10126
PR Hastings Limited Partnership, 1818-701 West Georgia Street, PO Box 10126, 
PR Hastings GP Ltd. #1818-701 West Georgia Street, PO Box 10126

(*Note that eventpolicy.ca automatically fills these in for you when you search up “friendsquarters”)

Please note that this is essential and that the event cannot take place unless this step is completed and we have proof of insurance sent to us.

Visit our FAQ Page for more info.

Will you be selling tickets?

Do you require any special equipment or space arrangement? *

We can offer:
tables, chairs, sound system, mic, projector and screen
Let us know if you would need any of these for your event at no additional charge. 

If there is something else you need, that isn't on this list, please don't hesitate to mention it below, and we'll see if we can provide you with it. 

Would you like to come by and view the space before your event? *

Please tell us YES or NO.

If YES: 
Please provide us with your preferred date and time according to our availability: 

Tuesday - Thursday, 1:30 - 5:30pm. 
It's best if you can give us at least 24 hours notice so that we can make sure that there is someone available to give you a tour.


Feel free to share any additional details or requests regarding your event with us.

Is there a specific configuration of the room you need? Do the staff need to be aware of any severe allergies? Is there anything we should know to help make your event great? 

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