Booking

Our insurance does not cover renters, and so it is necessary for anyone renting the space to procure their own event insurance.  with a minimum of $2 million in liability.

You can go to www.eventpolicy.ca or www.duuo.ca, and get your event insurance for at least $2M in liability coverage (generally costs about $15-$150 depending on the type of event and provider you choose). 
Once you have this, please send a copy of the proof of insurance to admin@friendsquarters.com.

The policy above must list the following four entities as “additionally insured” on the policy: 

- Friends Quarters Enterprises Inc, 110-328 West Hastings Street, V6B 1K6
- Pacific Reach, PR 328 Hastings Holdings Ltd., #1818-701 West Georgia Street, PO Box 10126
- PR Hastings Limited Partnership, 1818-701 West Georgia Street, PO Box 10126, 
- PR Hastings GP Ltd. #1818-701 West Georgia Street, PO Box 10126

(*Note that eventpolicy.ca automatically fills these in for you when you search up “friendsquarters”)

Please note that this is essential and that the event cannot take place unless this step is completed and we have proof of insurance sent to us.

At FriendsQuarters (and all BC businesses), all alcohol must be served by certified servers/bartenders. At FQ it is our policy to have alcohol served by one of our friendly bartenders since they are an integral part of our team, serving as a point of contact for you, your guests, and our team. 

We require that at least one bartender be booked for the duration of your event if alcohol is involved, no matter which bar setup you choose.

When it comes to hosting events with alcohol, we offer two bar setup options:

Traditional Cash Bar Setup: 
Let us handle everything! Our team will set up a classic bar arrangement, providing the necessary alcohol, mixes, and garnishes at a fair price for you and your guests. Payment options include both cash and card transactions.
Events at FQ with a cash bar are required to pay a Cash bar deposit, which is the usual charge for the bartenders without gratuity (see below).
The Cash bar deposit will be refunded, once you reach twice the amount of the bartender fee in bar sales.
(Example: Bartender cost for your event = $462 -> refundable once $924 of bar revenue is reached)

Open Bar (with BYOB): 
With this option, you pay for the alcohol, mixes, and garnishes, and bring it on the day of your event and provide the bartender(s) to serve your chosen beverages. 
Events with an open bar get charged the usual bartender amount (incl. $11/h gratuity). See below. 

These are our bartender prices:

1. Bartender = $55/h* (for events up to 30 people)

2. Bartender = $44/h* (necessary for events with over 30 people)

FQ-Membership price = $25/h* per bartender

Liqour licence:
You have to have a liquor licence when serving alcohol!

With a cash bar: WE obtain the permit.
For an open bar: YOU would be responsible.

You can get your liquor licence on the BC Govt. website here.

*Prices include $11/h of gratuity per bartender. 

Please note that there is a back patio that, while not strictly included in the rental, we will make available to your guests. The only place that smoking is allowed is on this covered back deck, and if in use for that purpose, please keep the door shut. There is a restaurant right outside of it, so excessive noise, people or smoke going into their space may cause a complaint, at which point we would need to shut the patio down.

We have some speakers that you can connect to via aux cable or bluetooth. If you are an audiophile or extremely picky about sound, please come by and check out the sound system to make sure it adequately meets your needs.

We have basic party lights which you can use at no extra cost.
We also have The QuarterDome Experience: projection mapping using laser projectors, which we offer at an additional cost of $222.

If you would like to have a look first, we're more than happy to show you in person.
Just let us know and we can arrange a date and time (Mon-Fri, 1:30pm-4pm)
We might soon have a video as well that we can send out to you. 

You are welcome to move things around to your liking upon arrival. The bartender/host may be able to help move things like tables and chairs around, but if you are wanting bigger pieces of furniture moved, it would be best if you brought some strong folks with you, or made prior arrangements with us as the bar staff may not be able to move heavy items, depending on who is working.

Absolutely! 

We can generally find someone to meet you Monday to Friday between 1:30 - 4:00pm to show you the space.
It's best if you can give us at least 24 hours notice so that we can make sure that there is someone available to give you a tour.

Just let us know of your prefered date and time within the above mentioned time frame and we're happy to schedule you for a tour. 

Of course this depends on the kind of your event.
But overall our main space (111) technically has a capacity of 60, but with our middle room and back patio, we can accommodate more. However 80 would definitely be pushing the limit. 
Our second space (222) fits about 40 people.

For our wellness and yoga people out there:
111: around 30 yoga mats.
222: around 15 yoga mats.

Generally our minimum booking time is 3 hours.

However:
During peak hours (Fri/Sat) we require a minimum booking of 6 hours.
During off-peak hours (Sun-Thur) we usually have a minimum of 4 hours if your event includes alcohol. 

With that being said, depending on your event and the date, we often can be flexible with our minimum booking times. Just reach out to us and we'll be happy to see what we can do.

Please keep in mind though, that the booking duration includes setting up and cleaning up afterward. If you think you'll need extra time for these tasks, please factor that into your booking.

Please put everything back the way you found it. When cleaning up at the end of the night, please leave garbage bags on the back patio. 
We will then do a deep clean, mopping, etc. afterwards, but there should not be things left behind like empty bottles, cans, food, decorations or personal items.

Your event’s set up and take down (any preparations for the party and clean up of personal items at the end) has to take place within the booked time frame.

If we're not fully booked and there is no event happening right before/after your event, then we can book you in for an additional hour, to give you more time. 
Please note that this will come at additional cost as per our rates.

We have some tables and chairs and can easily seat 40 - 50 people. 

For tables we have enough for 24-26 people. 

In addition to that we also have many cozy couches, arm chairs, bar stools and various other furniture. 

There is no charge for this service.

Yes, you're more than welcome to decorate the space. But please be aware that we have a no confetti-policy!

Please note, that before you leave, everything must be returned to the same condition it was in when you got it. We will do a deep clean mopping, etc. but there shouldn't be things left behind, including decorations. Your event’s set up and take down (any preparations for the party and clean up of personal items at the end) has to take place within the booking time frame.

Absolutely! We're more than happy to have children attend your events at our venue!